Clinician Set-up - Coverage Schedule

AgileEMR: Adding a Coverage Schedule

• Click Admin on the AgileEMR Navigation header
• Click on the Clinicians & Technicians tab
• Find the clinician and click Paper and Pencil icon to edit            

• Click the Schedules tab
• Click the Add Coverage button. This will open the Date Range window
• Enter a Start Date. It must be the current date or a future date
• Enter the End Date of the coverage period
• Click the Add button

The coverage schedule should now be the highlighted schedule on the list of schedules, and the schedule section at the bottom of the window should be blank.

• Click the start time on the first day for the coverage schedule. E.G. Click the 8:00 AM slot in the Thursday column of the schedule. The Time Block window will open.
• Select the Coverage Location.
• Begin typing the Start Time, then select it from the drop-down. Repeat for the End Time.
• Click Add.
• Add time blocks for additional coverage days if any.
• Click Update Clinician Schedule. Nothing will be saved if this final step is not done.       

• The coverage time block will now appear in red on the Coverage Schedule, but it can also be viewed back on the Main Schedule.             

• The clinician's actual "home" location schedule will have the coverage time marked as not available and will note what location the clinician is covering.      

• If creating a coverage schedule for a clinician, and they already have patient's scheduled at another location, Agile will prompt you with a warning letting you know that you should move these appointments to the new schedule immediately.